If you archive a message by mistake, go to the Archivefolder and move the message back to your Inbox. Older versions of Outlook do not have the Archive button on the ribbon. You can archive one or more selected messages by clicking the Backspacekey. If you click the Delete key, the messages go to the Deleted Items folder. You cannot change the behavior of the Backspace key. Note: If you have a message open in its own window instead of the Reading pane, the Backspace key will not archive the message.
You have to close the message and view it in the Reading pane for the Backspace keyto archive the message. When the message is open in a new window, the only way to archive the message is by using the Archive button on the ribbon. To prevent the Backspace key from moving items to the Archive folder, you can add the following registry entries to disable this functionality. Important Follow the steps in this section carefully.
Serious problems might occur if you modify the registry incorrectly. Before you modify it, back up the registry for restoration in case problems occur. Your Archivefolder is in the folder list.
By default, when you search for Outlook items by using the Search Current Mailbox feature at the top of your folder list, Outlook searches your entire mailbox. If you want to scope the search to your Archive folder only, first select the Archive folder in the folder list.
Your search box will now search only the Archive folder. Online Archive is a feature for Microsoft enterprise customers who have uncommonly large mailboxes.
These customers can use an Online Archive to avoid deleting old mail. If an Online Archive is enabled, administrators and users can set up their mailbox to automatically move old messages to the Online Archive using Archive Policies. If the archive. If the main. I hope this tutorial has shed some light on how to archive emails in Outlook. Anyway, I thank you for reading and hope to see you on our blog next week!
How to archive in Outlook automatically or manually emails, tasks, calendar and other items by Svetlana Cheusheva updated on April 21, What does archiving do in Outlook? How to archive emails automatically How to archive in Outlook manually all or selected folders Where is the Outlook archive file stored?
Outlook archive tips and tricks Change the location of an existing Outlook archive file Empty Deleted Items and Junk E-mail folders automatically Archive Outlook emails by received date Outlook archive not working - reasons and solutions What is archive in Outlook? Depending on how you configure it, Outlook Archive can perform one of the following tasks: Move emails and other items from their current folders to an archive folder.
Permanently delete old emails and other items as soon as they have passed the specified aging period. For most account types, Microsoft Outlook keeps all emails, contacts, appointments, tasks and notes in a. PST is the only file type that can be archived.
As soon as an old item is moved from the main. Archiving is not the same as exporting. Exporting copies the original items to the export file, but does not remove them from the current folder, nor from the main. An archive file is not the same as Outlook backup. If you want to back up your archived items, you will have to make a copy of your archive.
Dropbox or One Drive. Contacts are never auto-archived in any Outlook version. However, you can archive the Contacts folder manually. If you have an Outlook Exchange account with an online archive mailbox, archiving in Outlook is disabled. How to archive emails in Outlook automatically The Outlook Auto Archive feature can be configured to move old emails and other items to a designated archive folder automatically at a regular interval, or to delete old items without archiving.
How to auto archive Outlook - Since Outlook , Auto Archive is not enabled by default, though Microsoft Outlook will periodically remind you to do so: To start archiving immediately, click Yes. In the Options dialog window, go to the Other tab, and click the AutoArchive… button. And then, configure the AutoArchive settings as explained below. Run AutoArchive every N days. Specify how often you want AutoArchive to run.
Please keep in mind that archiving many items at a time may slow your computer's performance. So if you receive lots of emails on a daily basis, configure your Outlook Auto Archive to run more frequently. To turn off auto-archiving , clear this box. Prompt before AutoArchive runs. Check this box if you want to get a reminder immediately before the auto-archive process starts. This will let you cancel auto archiving by clicking No in the prompt.
Delete expired items e-mail folders only. Selecting this option will delete expired messages from your email folders. For the sake of clarity, an expired email is not the same as an old message that has reached the end of its aging period.
Default aging periods used by Outlook Auto Archive The default aging periods in all Outlook versions are as follows: Inbox, Drafts, Calendar, Tasks, Notes, Journal - 6 months Outbox - 3 months Sent Items, Deleted Items - 2 months Contacts - are not auto archived The default periods can be changed for each folder individually using the Mailbox Cleanup option.
Outlook determines the age of a particular item based on the following information: Emails - the received date or the date when you last changed and saved the message edited, exported, copied, and so on.
Calendar items meetings, events, and appointments - the date when you last changed and saved the item. You can depend on Outlook displaying any email you need no matter how many months have passed since you wrote it.
Or can you? Although your email is kept on the server forever if you so wish, you might expect the convenience of also having a local copy. However, the way Outlook is set up, it downloads up to 12 months of your emails to your local disk.
If you need to read emails older than this date, you will have to take the appropriate action to force Outlook to download them from the server. You might wonder why the situation is like this. It checks all your hardware and makes the necessary adjustments to allow the program to run optimally on the system. With respect to Outlook and enterprise emails, the checks it performs on your hardware are used to set download parameters.
Plainly, it is trying to help, but the program can become meddlesome. After checking your hard disk to verify how much space is left, it automatically adjusts the time limit that determines how many of your emails are retained locally. The more disk space is available, the more months of emails are downloaded. The calculation is made according to the following formula:.
Actually, contrary to popular belief, emails can take up a lot of storage. Those who lead busy email-laden lives often find that a huge amount of space has been taken up by both sent and received emails. Microsoft knows this as well.
That is why Office is designed to automatically adjust storage parameters, such as the default local email storage limit for Outlook. As we know, after archiving a folder in Outlook, older items in the folder are moved into archives folder. Sometimes, you may need to find out older emails or appointments, so that you need to open the archives folder. In this article, I will introduce how to access archived emails easily in Outlook.
Access archived emails from Navigation Pane Access archived emails whose folders are not in the Navigation Pane Archive Outlook items across multiple accounts into a data file with an amazing tool.
If you have opened the archived. Then you can see the archived emails. The Bulk Save Emails utility of Kutools for Outlook can help you quickly save selected emails as other format files separately in bulk. Download the full feature day free trail of Kutools for Outlook now!
If you have not opened the archived. Then you can access all archived emails easily. Note : Apart from archived emails, you can get the archived calendars, contacts, items, notes, etc.
Here introduce an amazing tool — the Merge folders into data file feature of Kutools for Outlook for you. This tool can help to archive emails in different folders across accounts into a single data file. Before applying the Kutools for Outlook, please download and install it firstly. Then the Merge multiple folders into a data file window pops up, click the Add button to choose the folders you will archive.
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